Comparison
Asset tracking software compared
AssetTrack vs Snipe-IT, Asset Panda, Reftab and GoCodes — pricing, QR audits, depreciation, signed chain of custody and the things vendors quietly charge extra for.
| Capability | AssetTrack | Snipe-IT | Asset Panda | Reftab | GoCodes |
|---|---|---|---|---|---|
| Entry price (500 assets) | Free today · $25/mo soon | $40/mo hosted | ~$1,500+/yr, sales call | $30/mo + per-seat add-ons | $120/mo |
| No sales call required | |||||
| Free tier for small teams | self-host | trial | trial | ||
| CSV bulk import in minutes | |||||
| Printable QR labels | |||||
| Mobile audit sessions (scan to confirm) | limited | ||||
| Signed chain of custody (on-screen signature) | |||||
| GPS pin on check-out | add-on | ||||
| Straight-line depreciation per category | manual | manual | manual | ||
| Replacement value separate from book value | custom field | custom field | |||
| Role-based access (admin / moderator / user) | |||||
| Multi-entity workspaces for MSPs | add-on | ||||
| AI chat assistant over your register | |||||
| Network discovery agent (auto-populate) | |||||
| Sweat / extend lifecycle without clutter | custom field | ||||
| Offline-capable PWA | iOS/Android app | iOS/Android app | iOS/Android app | ||
| CSV export of fixed-asset register | |||||
| Self-host option |
Comparison based on public pricing pages and product documentation, November 2026. Asset Panda, Snipe-IT, Reftab and GoCodes are trademarks of their respective owners.
What people actually compare on
No sales-call pricing
Asset Panda still gates pricing behind a call. AssetTrack publishes prices and lets you sign up directly.
Signed chain of custody
On-screen signature and timestamp on every check-out — without a separate field-services add-on.
Per-category depreciation
Straight-line, recalculated daily. Snipe-IT and Reftab leave this to a spreadsheet.
Replacement value field
Separate from book value, so insurance schedules and the fixed-asset register stop fighting each other.
Multi-entity for MSPs
One login, isolated client workspaces — without an enterprise upgrade.
AI chat over your register
Ask “which laptops are out of warranty in Cape Town?” and get the answer in seconds.
See it in action
A guided tour, then a sandbox you can actually click
Three screens from AssetTrack, populated with a sample company — Northwind Logistics, 47 employees across three sites. When you've seen enough, jump straight into the live demo and start logging assets yourself.
Track every asset
Filter, search and bulk-edit a single register of every laptop, phone, monitor and licence — across every site.
- Bulk import from CSV — get 200 assets in within minutes
- Filter by site, category, condition, assignee or warranty
- Print QR labels and scan them with any phone, no app install
Northwind Logistics
Asset register · 47 items
| Tag | Name | Condition | Cost |
|---|---|---|---|
| NWL-LT-042 | MacBook Pro 16" | Excellent | R 62,500 |
| NWL-LT-038 | ThinkPad X1 Carbon | Good | R 34,200 |
| NWL-MN-019 | Dell U2723QE | Excellent | R 11,400 |
| NWL-PH-027 | iPhone 15 Pro | Excellent | R 24,900 |
| NWL-SC-005 | Zebra TC22 scanner | Good | R 8,750 |
| NWL-FN-014 | Herman Miller Aeron | Good | R 26,300 |
Showing 6 of 47 · Bulk edit · Export CSV
Asset tracking software FAQ
Does any asset tracking tool auto-discover devices on the network?
AssetTrack ships a lightweight discovery agent (Windows or Unix, one-line install) that enumerates devices on a subnet, auto-matches them to existing assets by serial and MAC, and queues the rest for a one-click confirmation into the register. Snipe-IT, Asset Panda, Reftab and GoCodes rely on CSV imports or integrations with separate RMM/MDM products — none of them include native network discovery in the base product.
How do these tools handle assets that are kept past end-of-life?
AssetTrack has a first-class "Extend / sweat" status with a review date, an optional useful-life override and bulk extension at budget time — extended assets are hidden from replacement alerts until the review date so the dashboard stays actionable. Asset Panda can approximate this with a custom status field; Snipe-IT, Reftab and GoCodes have no equivalent and the alert list fills up with deferrals nobody will action.
What is the best free asset tracking software?
For most small IT teams, AssetTrack is the fastest path to a working register today — it is free for all users while billing is being finished, has no per-asset fee, and runs in the browser. Snipe-IT is free if you can self-host and maintain it; Asset Panda, Reftab and GoCodes have time-limited trials rather than free tiers.
How does asset tracking software differ from spreadsheets?
Asset tracking software enforces unique serials, captures signed handovers, calculates depreciation in real time, generates QR labels, and keeps a full audit log. A spreadsheet does none of these and quietly drifts from reality as the team grows.
What should I look for in IT asset tracking software?
Look for CSV bulk import, printable QR labels, mobile audit sessions, signed chain of custody, per-category depreciation, separate replacement value, role-based access and a clean CSV export for your fixed-asset register. If any of these are paid add-ons, the sticker price is not the real price.
Do I need per-user pricing?
No. Per-user pricing punishes you for inviting the auditors, the finance team and the floor managers who actually keep the register honest. AssetTrack prices on tracked-asset tiers, not seats.
What is the best IT asset tracking software for small business?
For under 200 devices, the fastest path is a hosted tool with a free tier, CSV bulk import and printable QR labels — without per-user pricing. AssetTrack fits that bill today; Snipe-IT works if you have the time to self-host; Asset Panda and GoCodes are heavier and built for larger fleets.
Is there an open-source alternative to Asset Panda?
Snipe-IT is the most popular open-source IT asset tracking tool. It is genuinely free if you self-host, but you absorb the hosting, backups, upgrades and security patching. AssetTrack is the hosted alternative — same core capabilities plus signed chain of custody and AI chat, without the ops burden.
How does equipment depreciation tracking compare across these tools?
AssetTrack and Asset Panda calculate straight-line depreciation per category automatically. Snipe-IT, Reftab and GoCodes leave depreciation to a spreadsheet — they store cost and purchase date but do not recompute net book value daily. If you need an audit-ready fixed-asset register out of the box, that gap matters.
Which asset tracking software has the best mobile QR scanning?
AssetTrack, Asset Panda, Reftab and GoCodes all support phone-based QR scanning for audits. AssetTrack uses a browser-based PWA (no app store install), Asset Panda and Reftab ship native iOS / Android apps, and Snipe-IT has limited mobile support unless you add a third-party app.
Can I switch from Snipe-IT, Asset Panda or Reftab without losing data?
Yes. Export your existing register to CSV — every tool in this comparison supports it — then import directly into AssetTrack. Most migrations take under an hour for a few hundred assets, and the assignment history can be brought across as historical notes.
What does asset tracking software cost per asset?
Public list pricing works out to roughly $0.05–$0.25 per asset per month for hosted tools at the 500-asset tier, with Asset Panda at the high end (its $1,500+/year minimum pushes the effective per-asset cost up for smaller fleets). AssetTrack prices on tiers, so the per-asset cost drops as you scale rather than staying flat per device.
Does asset tracking software handle leased and BYOD devices?
AssetTrack and Asset Panda treat ownership type (company, leased, BYOD, shared pool) as a first-class field, so finance reports exclude BYOD from book value automatically. Snipe-IT, Reftab and GoCodes require a custom field and manual filtering to achieve the same separation.
See the full role-based breakdown on the FAQ page, or read the IT asset tracking guide.