Asset management for schools, colleges and MATs.

What schools asset registers actually have to do

Schools run two asset registers in practice: the IT register (1:1 devices, classroom hardware, AV) and the wider fixed-asset register (lab equipment, instruments, sports gear, fit-out, vehicles). They usually live in separate spreadsheets, maintained by different people, and they never quite reconcile. The fixed-asset register is what the auditor sees; the IT register is what the bursar wishes the auditor saw.

AssetTrack holds both in one workspace. The IT team manages the device fleet day-to-day; the bursar runs the depreciation and insurance views off the same data; the auditor gets one export. The same register handles a new joiner being issued a Chromebook and the science department's microscope inventory.

The capabilities that matter most here

• Signed device handovers to students and staff — defensible at end-of-year return
• Bulk import for new-class onboarding: one CSV, every device assigned
• Per-category depreciation that matches IFRS / school accounting standards
• Mobile audits using a phone — perfect for a Friday afternoon stocktake of a science lab
• Insurance schedule export ready for the broker, with replacement value separate from book value
• Multi-campus support for MATs and multi-site colleges — each campus a workspace, group view across the trust

Common scenarios

• New academic year: bulk-issue Chromebooks to a new Year 8 cohort, each student's parent signing as guarantor
• End-of-year return: scan returns at the desk, flag missing devices for the leavers' list before final reports go out
• Lab inspection: walk the science labs with the iPad, scan QR labels on microscopes and burners, capture condition photos
• Insurance review: export the schedule for the broker, with replacement values for high-value AV and instruments
• Audit prep: produce the fixed-asset register with depreciation per category for the academy trust auditor